AI and automation for schools, universities and training centers
In education, the decision comes from a family or student who writes at night or on the weekend, compares several options and stays with whoever replies first and clearly. We automate admissions replies, visit scheduling and application follow-up, and measure how much enrollment each channel brings.
Who it is for: Private schools, universities, technical institutes, academies and continuing education programs with admissions or enrollment processes.
Where the sale is lost
- Admissions inquiries on social and WhatsApp outside office hours, exactly when the family decides.
- Information scattered across programs, fees, scholarships and calendar, and each advisor explains it differently.
- Prospects who request information and are never contacted again; information sessions with low attendance.
- Enrollment is measured by program, not by channel: nobody knows which ad brought students.
The flow, step by step
Each step shows what the system does, where a person decides and what gets recorded.
Step 1 of 7
Capture
What the system automates
Campaigns by program, a landing page per degree and forms that record program and source channel.
Where a person decides
Defines seats, targets and budget per program.
What gets recorded
Source and program of interest.
What we connect
- Student information or admissions system
- CRM
- WhatsApp Business API
- Google Ads and Meta Ads
- Payments platform
- Visit calendar
- Admissions dashboard
What we measure
- Cost per application and per enrollment, by channel
- Which channel brings students and at what cost.
- First response time
- From the inquiry to the first useful answer.
- Inquiry to visit and visit to application
- Where the prospect drops out.
- Application to enrollment
- Share of applications that end enrolled.
- First-term retention
- Students who continue after the first period.
Human control and compliance
- With minors, contact and data processing happen with parental or guardian consent.
- The agent does not promise admission, scholarships or outcomes: it informs and refers to the advisor.
- Academic data stays in the institution's system, with role-based access.
- Fees, calendars and requirements come from a single source the institution keeps up to date.
What a conversation sounds like
Illustrative example, not a real client.
Hi, I'd like information on the master's in business administration, when does it start?
Hi. The next cohort starts in February and classes are on Saturdays. Are you interested in in-person or online, and do you currently work?
Online, I work Monday to Friday.
Then the online format fits you. There is an information session on Thursday at 7:00 p.m. Shall I reserve a seat? I'll also email you the curriculum and fees.
In your systemProspect registered: master's, online, February cohort. Information session booked. Admissions advisor notified.
Where to start
24-hour admissions
Instant reply with current information by program.
First step: Load the fact sheet for the 3 programs with the most inquiries.
Visit and session scheduling
Real slots, reminders and rescheduling.
First step: Measure current attendance at information sessions.
Application follow-up
Reminders of pending documents and deadlines.
First step: Map the stages of an application in the CRM.
Enrollment by channel
A dashboard with cost per application and per enrollment for each campaign.
First step: Connect forms, CRM and the admissions system.
First weeks. The first 4 to 6 weeks: load the information for the programs with the most inquiries, activate the admissions agent and connect the CRM to measure enrollment by channel.
Frequently asked questions
What can AI automate in education?
Capture: Campaigns by program, a landing page per degree and forms that record program and source channel. Information: Answers curriculum, format, fees, scholarships and dates with the institution's current information. Qualification: Asks level, program, timeline, who decides and pays (student or family) and whether they need a scholarship or financing. Visit or info session: Books the visit, talk or call, reminds and reschedules. Application and documents: Delivers the admissions checklist and reminds pending documents. Enrollment: Explains the payment schedule, receives payment and sends the welcome. Retention: Sends academic and administrative notices, short surveys and dropout risk alerts for counseling.
What does a person always decide?
With minors, contact and data processing happen with parental or guardian consent. The agent does not promise admission, scholarships or outcomes: it informs and refers to the advisor. Academic data stays in the institution's system, with role-based access. Fees, calendars and requirements come from a single source the institution keeps up to date. Capture: Defines seats, targets and budget per program. Information: Handles special cases and credit transfers. Qualification: The advisor receives prospects ready to move forward.
What is measured to know it works?
Cost per application and per enrollment, by channel: Which channel brings students and at what cost. First response time: From the inquiry to the first useful answer. Inquiry to visit and visit to application: Where the prospect drops out. Application to enrollment: Share of applications that end enrolled. First-term retention: Students who continue after the first period.
How does a project start in this sector?
With a 30 to 45 minute discovery session at no cost, followed by a 1 to 2 week diagnosis. The first 4 to 6 weeks: load the information for the programs with the most inquiries, activate the admissions agent and connect the CRM to measure enrollment by channel.
Start with a diagnosis.
Tell us what you want to improve. We will message you to set up a 30 to 45 minute discovery session at no cost.